Workflows that finish on their own.
We wire the tools you already use — Gmail, Calendly, HubSpot, Stripe, Xero, Notion, Slack — so the back half of every customer and team workflow runs without someone pushing it along.
Teams where the handoffs between tools are the bottleneck.
- Tool handoffs are manualEnquiries get retyped. Invoices get rebuilt. Bookings get copied into the CRM by hand. Every step loses time and data.
- "Can you action this" inboxesInternal inboxes are full of repetitive asks that should be triggered by data, not a person noticing.
- Founder-led opsThe operator is the automation today — and it is not scaling. Same patterns, recurring weekly, no system holding them.
A few cases where automation is not the right answer.
- Everything is already wiredYour CRM, site, billing and ops talk cleanly. Good — build elsewhere.
- No clear bottleneckIf nothing is obviously slow, expensive or error-prone, automation is a solution looking for a problem.
- Manual approval is the pointSome steps — clinical, legal, high-risk — benefit from a human in the loop. Automating those is the wrong choice.
Audit drag
We watch where the week actually leaks — handoffs, retyping, chasing, reporting — and shortlist the workflows worth wiring first.
Map integration
We map the trigger, the path through tools, the failure modes and the edge cases. No surprises once we are building.
Build + test
We build the workflow against real data, not hypothetical flows, and test it end-to-end before anyone else depends on it.
Rollout + watch
We roll out behind a clear owner, monitor for failures, and iterate for two weeks before calling it done.
Investment guidance
Circle Wellbeing
Website, booking and local-service architecture for a three-clinic wellness brand.
See work ↗Revitalise WCS
A publishing system the organisers can actually run — without waiting on a dev cycle.
See work ↗CrownX operating model
Forms, payments, CRM steps and automations wired into one working flow.
See work ↗Questions we get before people book.
Will it replace our tools?
No. We wire what you already use. Gmail stays Gmail, Stripe stays Stripe, Xero stays Xero. We connect them so they stop needing a human in the middle.
What happens if a tool breaks or changes its API?
We build with retries, dead-letter queues and alerting on by default. When a vendor changes something, we find out before your team does — and fix it fast.
How do we know it's working?
Every workflow ships with a status dashboard or Slack report — runs, failures, and the metric that matters (follow-up time, invoices sent, no-shows recovered). You see it, not us.
Do we need n8n / Make / Zapier?
Maybe. We pick the stack for your workload — n8n for control and self-hosting, Make for broad coverage, Zapier for speed-to-live, or TypeScript when the logic deserves it.
How much time does it actually save?
Depends on the workflow. We size the payback in the audit — number of runs × minutes saved × failure rate — before you commit. If the number is small, we say so.
Who owns the automations after handover?
You do. Credentials in your accounts, configs documented, a runbook for the common failure modes. You can retire us and keep the system.